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Prevention Council Meeting: February 13, 2013

  • Issued: February 2013
  • Content last reviewed: February 2013

PREVENTION COUNCIL MEMBERS PRESENT:

  • Colin Grieve, Ontario Professional Firefighters Association
  • Bryan Neath, United Food & Commercial Workers of Canada
  • Graeme Norval, Department of Chemical Engineering, University of Toronto
  • Linda Vannuci, Health & Safety Legal Clinic
  • Mike Oxley, DuPont Canada Company
  • Nancy Hutchison, Ontario Federation of Labour
  • Roy Slack, Cementation Canada
  • Susanna Zagar, Workplace Safety & Insurance Board
  • Patrick Dillon, Provincial Building & Construction Trades Council of Ontario

OTHER:

  • George Gritziotis, Ministry of Labour
  • John VanderDoelen, Ministry of Labour
  • Brian Lewis, Ministry of Labour
  • Cordelia Clarke Julien, Ministry of Labour
  • Ana Matos-Clark, Ministry of Labour
  • Jessica Harper, Ministry of Labour

PREVENTION COUNCIL MEMBERS REGRETS:

  • John Sauger, Bruce Power
  • Gloria Rajkumar, SIMAC

1. OPENING REMARKS

The Chair welcomed the Prevention Council Members to their third meeting. The Chair informed Prevention Council Members that John VanderDoelen will on an interim basis take on the position of Director for Stakeholder and Partner Relations at the Prevention Office.

Newly appointed Minister of Labour, Yasir Naqvi, briefly attended the meeting to meet the Prevention Council Members. He expressed interest in working with the Council and appreciation for their dedication in helping improve occupational health and safety across Ontario.

2. MEETING NOTES

The December 4, 2012 meeting notes were approved. Prevention Council Members requested that the meeting notes be made available shortly after each meeting, and that materials for upcoming meetings be made available to members at least seven days prior to the subsequent meeting.

3. PREVENTION COUNCIL COMMUNICATION SUPPORT

Prevention Council was provided draft communication materials to be used by members to support their efforts in engaging stakeholders and increasing the involvement of the workplace partners in our occupational health and safety efforts.

Council Members were presented with a revised Prevention Council brochure that incorporated their feedback from the December 4 meeting. It was noted that the brochure will be printed on cardstock and 250 copies would be mailed to each member for their use. Some members indicated the need for additional copies, along with a final electronic version of the brochure.

Action Item: Prevention Council Members to communicate required numbers of copies of the brochure to the Prevention Office by February 20, 2013.

Action Item: Prevention Office to mail the brochures to all members and provide them with an electronic copy.

Action Item: Prevention Council Members to provide final approval of the speaking points to the Prevention Office by February 20, 2013.

Prevention Council Members were also presented with draft speaking points and a PowerPoint presentation that they may wish to use to engage their stakeholders. Members expressed their gratitude and interest in using this presentation when communicating with internal and external stakeholders. Some members indicated the need to balance the message of acknowledging the current fiscal realities, but at the same time highlighting the importance of expanding the OHS system’s capacity to meet future needs.

Chief Prevention Officer noted that the Occupational Health and Safety Strategy will go beyond the Dean Report and the PowerPoint presentation will be updated once the strategy is finalized. Prevention Council Members requested that an update of the Dean Panel recommendations be included in the presentation, and that a final and/or closing statement be included in the presentation.

Action Item: Prevention Council Members to provide any additional feedback to the Prevention Office by February 20, 2013.

Action Item: Prevention Office to revise the PowerPoint presentation, including an update on the dean recommendations. The revised presentation will be distributed to the Prevention Council.

4. UPDATE ON PROPOSED STRATEGY AND PREVENTION REVIEW CONSULTATION APPROACH

The Chief Prevention Officer invited members to attend the consultation sessions and asked for their feedback and suggestions regarding future consultation processes. The Chief Prevention Officer also indicated that the Prevention Office is currently developing a stakeholder engagement strategy that will standardize processes and map out consultations for the following year.

Prevention Council Members were provided with an updated stakeholder invitation list. The Chief Prevention Officer also encouraged members to reach out to their stakeholders through invitations to Greater Toronto Area and regional consultation sessions. It was also noted that the Prevention Office will be consulting with MOL inspectors and ministry-wide staff.

Action Item: Prevention Office to provide Prevention Council Members with an updated list of sessions throughout the province, particularly in Eastern Region.

5. INTEGRATED OCCUPATIONAL HEALTH AND SAFETY STRATEGY DEVELOPMENT

Prevention Council Members were reminded of the various consultation products:

  1. A draft discussion/consultation paper, which incorporated their feedback from the previous meeting. This paper is intended for an audience with a strong familiarity and interest in occupation health and safety. The plan is to post it on the MOL website.
  2. In addition, the Chief Prevention Officer indicated that elements of the consultation paper will be integrated into MOL’s annual Safe At Work Ontario (SAWO) PowerPoint deck to be used for the ministry’s enforcement strategy. This was done to leverage these annual stakeholder consultations.
  3. Prevention Council Members were provided with a brief plain language outreach document, which is based on the Consultation Paper and is aimed at a broader audience, most notably small businesses and vulnerable workers.

It was noted that all these consultations will occur over 60 days at minimum, and that social media (e.g., twitter) may be utilized to reach out to youth and vulnerable workers. The Chief Prevention Officer indicated that the ministry will also be consulting with the Small Business and Vulnerable Workers Task Groups.

Action Item: Prevention Council Members to provide final feedback on the Consultation Paper and the plain language document by Friday, February 15, 2013.

Action item: Prevention Office to provide members with a schematic on consultations lead by the Prevention Office over the next several months.

6. PREVENTION PROGRAM REVIEW

As a follow up from the previous Prevention Council meeting, members were provided with an updated PowerPoint presentation outlining the approach being taken to review the prevention components of current WSIB programs and any other prevention programs. The Prevention Office will establish a Prevention Program Review Group (PPRG) to provide advice on the review and development of future prevention programs. A key deliverable of the group will include a prevention program Options Paper for consultation, which will outline design and program principles. It was noted that the Prevention Office will be reviewing timelines for all stages of the review.

Action item: Prevention Council Members to submit PPRG nominees to the Prevention Office by Tuesday, February 19, 2013.

7. TRAINING AND SAFETY PROGRAMS

The Prevention Office has been working on the creation and implementation of training standards that will apply to training requirements of the Occupational Health and Safety Act (OHSA). Prevention Council Members were provided with a PowerPoint presentation outlining updates related to the various training standards and safety programs. Prevention Council Members were also provided with a list of members sitting on the Working at Heights Working Group.

Some members voiced concerns with sharing Joint Health and Safety Committee (JHSC) information with MOL. It was noted that there is no requirement to share a JHSC report with MOL; however, under OHSA, MOL Inspectors can request JHSC information during a routine inspection.

8. RENEWING OH&S RESEARCH - FEBRUARY 14 RESEARCH DAY

The Prevention Office discussed their upcoming Research Day. The objective of this event is to obtain Ontario health and safety system partners’ views about the future of research in order to strengthen the alignment of research with the ministry’s prevention priorities and mandate. Members requested that future meetings be brought to their attention well in advance, allowing them to reach out to their networks to attend.

Action item: Prevention Council Members to submit PPRG nominees to the Prevention Office by Tuesday, February 19, 2013.

9. OTHER BUSINESS - FOR DISCUSSION

Prevention Council Members approved the MOL Prevention Council website with no further changes.

Prevention Council Members were presented with a letter from the Business Council on Occupational Health and Safety (BCOHS), which requested clarification on “who is a supervisor.” It was noted that the MOL is currently reviewing this issue and will need to develop some resource materials.

Action item: Prevention Office to include the definition of “who is a supervisor” issue on the agenda of the next Prevention council meeting for their discussion and feedback.