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JHSC Certification Training Program Standard and Provider Standard: FAQs

  • Issued: May 2014
  • Revised: August 30, 2018
  • Content last reviewed: August 2018

General

What is the new Joint Health and Safety Committee (JHSC) Certification Training Program Standard?

The JHSC Certification Training Program Standard established by the Chief Prevention Officer (CPO) sets out the minimum criteria that have to be met in order for a JHSC certification training program to be approved by the CPO. The purpose of the new Program Standard is to strengthen the common, consistent, foundational training requirements for all certified JHSC members.

Under the Program Standard, there are three JHSC Certification Training courses: Part One, Part Two, and Refresher Training.

Part One Training:

  • 3 days (19.5 hours)
  • Topics include: occupational health and safety law; rights, duties and responsibilities; hazard recognition, assessment and control, and evaluation of hazard controls

Part Two Training:

  • 2 days (13 hours)
  • Training on a minimum of 6 hazards relevant to the workplace
  • Training focuses on RACE methodology (Recognition, Assessment and Control of hazards, and Evaluation of the hazard controls)

Refresher Training:

  • 1 day (6.5 hours)
  • Topics include review of key concepts from Part One and Part Two Training, updates to legislation, standards, codes of practice and occupational health and safety best practices; and an opportunity for certified members to share and discuss best practices

What is the new JHSC Certification Training Provider Standard?

The new CPO established JHSC Certification Training Provider Standard sets out the criteria training providers must meet in order to be approved by the CPO to deliver an approved JHSC certification training program. The purpose of the new Provider Standard is to ensure high quality and consistent delivery of approved JHSC certification training programs.

How do the JHSC Certification Training Program Standard and Provider Standard work together?

The Standards are intended to be read together. The Program Standard includes learning outcomes that would have to be achieved, while the Provider Standard addresses delivery of the training.

When did the JHSC Certification Training Standards come into effect?

The CPO established JHSC Certification Training Standards came into effect March 1, 2016. They replaced the 1996 Certification Standards, which were in effect until February 29, 2016.

Who developed the new JHSC Certification Training Standards?

The new standards were initially developed by the Certification Review Committee (CRC), led by the Workplace Safety and Insurance Board (WSIB). The CRC received input from stakeholders, including employers, labour and training providers.

In 2012, the mandate to prevent occupational injury and illness was transferred from the WSIB to the Ministry of Labour (MOL). The MOL continued to work on the JHSC Certification Training Standards, keeping the intent and spirit of the Standards developed by the CRC.

The MOL also continued to engage a cross-section of stakeholders throughout the development process and has considered the feedback received from employers, labour groups and training providers.

How are the JHSC Certification Training Standards different from the standards established by the WSIB in 1996?

The JHSC Certification Training Standards strengthen the quality and consistency of certification training, and include a Training Provider Standard outlining the requirements for delivery of approved training programs. Training programs now include more participant interaction and ongoing evaluation.

In the Program Standard, Part Two Training is formalized, and must include training on a minimum of six hazards that are relevant to the committee member’s workplace.

To support ongoing learning for certified members, the new Program Standard has introduced Refresher Training. Those certified by the CPO under the training requirements which came into effect on March 1, 2016 are required to take Refresher Training every three years to maintain their certification.

In addition, each part of the training program has a minimum duration.

Do the standards affect a JHSC member certified under the 1996 Standards?

No. JHSC members certified under the 1996 Standards are not required to complete any additional training, nor are they required to complete Refresher training to maintain their certification.

Is a list of approved training providers posted to the Ministry website?

Yes. The names of training providers who receive CPO approval under the new JHSC Certification Training Standards are posted.

Training providers who were approved under the 1996 Standards are no longer considered approved providers, effective March 1, 2016.

Certification Requirements

How does a member of a JHSC become certified?

In order to become certified, the JHSC member must take Part One and Part Two of a CPO-approved JHSC certification training program delivered by a CPO–approved JHSC certification training provider. Part Two Training must be completed within six months of completing Part One Training, subject to a one-time extension granted at the CPO’s discretion.

Any member who does not take Part Two Training within six (6) months of completing Part One Training, and does not receive a one-time extension, will be required to take a CPO approved Refresher Training program. This Refresher Training program must be completed within three (3) years of completing the Part One program. The member must then complete the Part Two Training within six (6) months of completing the Refresher program to meet the certification requirements.

In order to maintain certification, an approved Refresher Training program must be completed every three years (i.e. within three years of completing Part Two Training or your last Refresher Training).

Please refer to Training & Other Requirements for complete details on the certifications requirements.

How many members of the committee have to be certified?

Section 9(12) of the Occupational Health and Safety Act requires an employer to ensure that at least one member of the committee representing the employer and at least one member representing workers are certified.

How long will it take to complete the training programs?

Part One Training: Minimum of 3 days or 19.5 hours

Part Two Training: Minimum of 2 days or 13 hours

Refresher Training: Minimum of 1 day or 6.5 hours

Training Providers

How do I become an approved training provider?

Individuals or companies that develop a JHSC program can apply to have their training program approved. Applicants are encouraged to review the Application Guidelines for information on how to apply.

Do training provider applicants have to apply to deliver all three programs (Part One, Part Two, and Refresher)?

No. A training provider can choose to apply for approval to deliver only Part One Training, Part Two Training, or Refresher Training, or any combination of Part One, Part Two and/or Refresher.

My organization delivered JHSC training before March 1, 2016. How do I know if my existing program meets the new Standards?

Before submitting your training program for evaluation and approval by the CPO, you should compare it to the program criteria outlined in the JHSC Training Program Standard. We recommend that you also refer to the Training Provider Guidelines to assist you in completing the application process.

How does the Program Standard provide for e-Learning?

6.5 hours of Part One Training can be delivered via eLearning. Please refer to the new JHSC Certification Training Program Standard to see which learning outcomes can be achieved through eLearning as a mode of delivery.

The remainder of Part One, Part Two and Refresher training are to be delivered via face-to-face training (i.e., classroom or distance learning).

Training programs that include eLearning must also meet the CPO’s eLearning Instructional Design Guidelines.

eLearning components of programs should be designed to meet these guidelines, which should be read in conjunction with the new JHSC Certification Training Standards.

Do individual instructors or evaluators need to be approved by the Ministry of Labour?

No. Only training providers must be approved by the CPO. An approved training provider will be responsible for ensuring that the instructors and evaluators working for them meet the criteria specified in the new JHSC Certification Training Provider Standard.

Can the instructor and evaluator be the same person?

Yes. An instructor and evaluator can be the same person. Under the new JHSC Certification Training Provider Standard, the approved training provider will be responsible for ensuring that instructors and evaluators meet the relevant criteria in the standard.

Can I submit multiple programs in one application?

Yes. You may apply for CPO approval for Part One, Part Two, and Refresher training in the same application form.

Employers (In-House Training)

Can an employer become an approved training provider under the new Standards?

Yes. Under the JHSC Certification Training Provider Standard, an employer can apply to become an approved training provider of an approved JHSC certification training program.

If I am an employer, do I require ministry approval for all of our occupational health and safety training offered in-house?

CPO approval is not needed for in-house training that is:

  • not required by the OHSA or regulations; or
  • that is required by OHSA and/or regulations, but for which the CPO has not established a Standard.

How do I know what hazards are relevant for my workplace for Part Two JHSC Certification Training?

Employers should conduct a workplace hazard assessment to select the most relevant Part Two training for members of the JHSC to become certified. Employers should conduct this assessment in consultation with their JHSC. For assistance in selecting relevant hazards for Part Two training, please contact one of the ministry’s Health and Safety Partners.

Learners/Certified Members

I was certified under the 1996 Certification Standards. Do I need to take certification training again?

No. JHSC members certified under the 1996 Standard do not need to retake any certification training under the current Standards, including Refresher Training.

How long will I be certified if I am trained under the JHSC Certification Standards?

JHSC members trained under the current Standards are required to take Refresher Training within three years of becoming certified, and every three years thereafter to maintain their certification. Failure to meet this requirement may result in revocation of a member’s certification status by the CPO.

Do Refresher Training requirements in the current JHSC Certification Standards apply to those certified under the 1996 Standard?

No. Refresher Training requirements only apply on a go-forward basis to JHSC members certified after March 1, 2016.

What if I only completed my Part One under the 1996 Standard and want to be certified? Can I use that training and take Part Two?

Yes. If you completed Part One Training under the 1996 standard and did not finish Part Two Training by March 1, 2016, in order to be certified, you have two choices. You can either:

  1. Take Part One and Part Two of a CPO approved JHSC training program with a CPO-approved provider; or
  2. Use the Part One training under the 1996 Standard and take a CPO-approved Part Two training program from a CPO-approved training provider under the current JHSC Certification Training Standards.

Either way, you will be required to take Refresher Training every three years to maintain your certification. For more information on the requirements for JHSC, please see Appendix B of the Training Provider Program Standard.

What happens if I am fully certified under the 1996 Standard and then take Part One training under the current Standard?

If you are fully certified under the 1996 Standard, you remain certified. Completing a new Part One training course will not affect your prior certification. If you wish to be certified again, you will need to complete the training within the required timeframes. If you do not complete the training within the required timeframes, your prior certification under the 1996 Standard will remain valid.

What happens if I am fully certified under the 1996 Standard and then take only Part Two training under the current Standard?

You are free to complete Part Two training more than once to increase your knowledge of workplace-specific hazards. However, completing only Part Two training without completing a Part One Training course will not lead to a new certification.  If you complete an additional Part Two course, your certification received under the 1996 Standard will remain valid.

What happens if I am fully certified under the 1996 Standard and then take Part One and Part Two training under the current Standard?

Obtaining a new certification by completing Part One and Part Two training within the required timelines will not affect your existing certification status. In order to maintain your additional certification, you must take an approved Refresher Training program every three years (i.e. within three years of completing Part Two Training or your last Refresher Training). If you do not complete the Refresher training and maintain the second certification, your original certification under the 1996 Standard will remain valid.

I am a certified member. Is my certification still valid if I change workplaces?

Yes, your certification remains valid and is transferable between workplaces. Your worker certification card allows you to take proof of your training with you to your new workplace.

What happens if I do not take Part Two Training within six months of completing Part One Training?

If you do not take Part Two Training within six months of completing Part One Training, and you did not receive a one-time extension, you will have to take an approved Refresher course before you can take Part Two Training or take an approved Part One again.

Can I get an exemption from taking Refresher Training?

Yes. A certified member may request a one-time exemption from Refresher Training if he or she is an active member (i.e. engaged as a member of the workplace JHSC within the past 12 months). This exemption would extend the required period for Refresher Training by an additional three years for the active member.

What happens if I do not take Refresher Training within three years?

If you do not take a Refresher Training program within three years of completing Part Two or a previous Refresher course, and you did not receive a one-time exemption, your certification may be revoked by the CPO. If your certification is revoked, you will have to re-take certification training (i.e. JHSC Part One and Part Two certification training courses and Refresher training) in order to be re-certified.

Can I submit a request for exemption from Refresher Training after my certification expires?

No. The exemption form must be completed and sent to the Ministry within three years of completing Part Two or Refresher Training. If you do not complete your Refresher and the Ministry does not receive a request for exemption within the allowed timeframe, your certification may be revoked by the CPO.