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The Employment Standards Poster

This workbook has been prepared to assist employers and employees in understanding some of their obligations and rights under the Employment Standards Act (ESA) and its regulations. It does not take the place of the ESA and its regulations and it should not be considered to offer any legal advice on your particular situation.

Posting and distributing the poster shows employees that employers are aware of the law and their legal obligations. It also lets employees know what their rights are.

To help ensure that employers understand their obligations and employees know their rights, the Minister of Labour has prepared and published a poster entitled Employment Standards in Ontario (also known as the Employment Standards Poster). All employers covered by the Employment Standards Act (ESA) in the province (excluding the Crown) must display this poster in the employer’s workplace. Employers must also provide all of their employees who are covered under the ESA with a copy of the poster.

The poster contains a brief summary highlighting the main standards of the ESA, including:

  • hours of work
  • rest periods
  • overtime pay
  • minimum wage
  • payment of wages
  • vacation time and pay
  • public holidays
  • leaves of absence from work
  • termination notice and pay
  • reprisals

Posting Requirements

The employer must display the poster in the workplace where it is likely to be seen by employees. If the majority language in the workplace is something other than English and the ministry has published a version in that language, the employer must post a translated version next to the English version. All multilingual material is available on the Ministry of Labour’s website at: Ontario.ca/employmentrights.

Providing Copies

Changes in the law that came into force on May 20, 2015 require employers to provide any employees who are covered under the ESA with a copy of the most recent version of the Employment Standards Poster. Any new employees hired after May 20, 2015 must be given a copy within 30 days of their date of hire.

If an employee requests a copy of the poster in a language other than English and the ministry has published a version in that language, the employer must provide the translated version in addition to the English copy. All multilingual material is available on the Ministry of Labour’s website.

An employer may provide the poster as a printed copy or as an attachment in an email to the employee. In addition, an employer may provide the poster via a link to the document on an internet database, but only if the employer ensures the employee has reasonable access to that database (i.e. must ensure the employee has access to a computer and is able to access a working link to the document) and ensures the employee has access to a printer and that the employee knows how to use the computer and the printer.

Copies of the poster can be obtained:

  • free from the Ministry of Labour’s website at Ontario.ca/ESAposter;
    and
  • for the cost of shipping and handling from ServiceOntario Publications, 1-800-668-9938.

Hanging the poster in the workplace, distributing the poster to employees and ensuring the standards described in it are followed is an excellent employee relations practice. It’s also the law.

Employment Standards Poster Checklist

Please verify that:

  • There is a copy of the ESA poster posted in your workplace.
  • It is the current version (visit Ontario.ca/ESAposter to verify).
  • It is posted where it will come to the attention of employees.
  • If required, it has been posted in a second language.
  • If the business has multiple locations, there is a copy posted in each one.
  • Employees were provided with a copy of the current version of the poster within 30 days of being hired (visit Ontario.ca/ESAposter to verify).
  • Employees were provided with a translated version of the poster in addition to a copy in English if requested and the ministry had a published version in that language.

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Questions? Call the Employment Standards Call Centre at 1-800-531-5551

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