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Vacation Pay Worksheet

Use this worksheet to calculate the amount of vacation pay your employer may owe you. Please copy and attach as many worksheets as you need to support your request.

Most employees covered by the Employment Standards Act, 2000 are entitled to a minimum of two weeks of vacation time and 4% of their total gross wages as vacation pay for every year that they work. Vacation pay must be paid before the employee takes the vacation time, subject to certain exceptions:

  • If the employee and the employer agree in writing it may be paid on each pay day, or
  • If the employee is paid by direct deposit or the employee does not take vacation in complete weeks, it may be paid on the pay day for the pay period in which the vacation falls, or
  • If the employer and employee agree in writing, it may be paid at any other time set out in their agreement.

If an employee quits or his or her employment is terminated before he or she is able to take the vacation time, the employee must be paid 4% of the total gross wages earned up to that time, less any vacation pay already paid.

Gross wages include regular earned wages before deductions; as well as commissions, bonuses and gifts that are non-discretionary or that are related to hours of work, production or efficiency; allowances for room and board; overtime pay; public holiday pay; and termination pay.

If an employee has worked for less than 12 months before employment ended, and the employer did not pay vacation pay in every pay period, then the employee is owed 4% of his or her total gross wages at the end of employment.

For more information, call the Employment Standards Information Centre at 1-800-531-5551 or refer to Your Guide to the Employment Standards Act “Vacation” chapter on the Ministry of Labour website at www.labour.gov.on.ca/english/es/pubs/guide/vacation.php

Calculating Vacation Pay Owed
Period for which
vacation pay claimed
Day/Month/Year
Gross Wages
earned during
this Pay Period
Total Vacation
Pay earned
during this
Pay Period
Total Vacation
Pay paid for
this Pay Period
*Total Vacation
Pay Owing for
this Pay Period
*Total Vacation Pay Owing = Total Vacation Pay Earned − Total Vacation Pay Paid




Total Vacation Pay Owed

This Worksheet is provided for your information and convenience only. This is not a claim form.
For information on filing a claim, call the Employment Standards Centre at 1-800-531-5551 or visit www.labour.gov.on.ca

Example

An employee started employment on January 1, 2009 at a salary of $500.00 per week, earning a total of $26,000.00 in 2009. He earned two weeks of vacation time for 2009 plus 4% vacation pay on the total gross wages, which equals $1,040.00.

If the employee takes 1 week of vacation with half of the vacation pay in February 2010 and quits on March 31, 2010 the employer still owes the employee $520.00 vacation pay earned in 2009, plus 4% of total gross wages earned between January 1 and March 31, 2010.

Sample Calculation Based on Example Above
Period for which
vacation pay claimed
Day/Month/Year
Gross Wages
earned during
this Pay Period
Total Vacation
Pay earned
during this
Pay Period
Total Vacation
Pay paid for
this Pay Period
**Total Vacation
Pay Owing for
this Pay Period
*Total Vacation Pay Owing = Total Vacation Pay Earned − Total Vacation Pay Paid
From: 1 / January / 2009
To: 31 / December / 2010
$ 26,000.00 $ 1,040.00 $ 520.00 $ 520.00
From: 1 / January / 2009
To: 31 / March / 2010
(12 weeks regular pay –
January 1 to March 31 is 13
weeks, but one week was
spent on vacation)
$ 6000.00 $ 240.00 $ 0.00 $ 240.00
From:
To:
$ $ $ $
From:
To:
$ $ $ $
Total Vacation Pay Owed $ 760.00

This information is provided as a public service. Although we endeavour to ensure that the information is as current and accurate as possible, errors do occasionally occur. Therefore, we cannot guarantee the accuracy of the information. Readers should, where possible, verify the information before acting on it.

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