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Collect Important Documents

To help you fill out the Claim Form, you may need to refer to important documents about your work history.You may need to send these documents to the Ministry if your claim is being investigated.

Note: Filing a claim submission is easier if you collect important documents about your employment situation. You may not have access to all the documents you need to fill out the claim form. If this is the case, do the best you can to fill out the form with the information you have. You will have an opportunity in Section D3 to tell us which documents you have.

Not all of these documents will be required for your claim submission. The table below lists some documents that are relevant to some of the employment standards you might be claiming about.

Examples of relevant documents for your claim submission
Employment StandardDo you have these papers?

Unpaid Wages

Overtime Pay

Public Holidays / Public Holiday Pay

Minimum Wage

  • Pay stubs for the periods you are owed wages.
  • Pay cheques, including those that have “bounced”, or are “NSF” (“non-sufficient funds”).
  • Records of the hours you have worked (for example, timesheets, attendance records, calendar, diary, or notes).
  • Written contract of employment, if there is one.
Vacation Pay / Vacation Time
  • Pay stubs for the periods you are owed wages.
  • Pay cheques, including those that have “bounced”, or are “NSF” (“non-sufficient funds”).
  • Records of the hours you have worked (for example, timesheets, attendance records, calendar, diary, or notes).
  • T4 Slips. This document is used for income tax purposes to show exactly how much money you made while working and any deductions.
  • Written contract of employment, if there is one.
  • Record of Employment form (ROE). This document shows your work history with your employer. If you have already given your (ROE) to Human Resources and Skills Development Canada, contact them and ask for a photocopy (1-800-206-7218).
Deductions from Wages
  • Pay stubs for the periods you are owed wages.
  • Pay cheques, including those that have “bounced”, or are “NSF” (“non-sufficient funds”).
  • Records of the hours you have worked (for example, timesheets, attendance records, calendar, diary, or notes).
  • Written contract of employment, if there is one.

Termination Pay

Severance Pay

  • Pay stubs for the periods you are owed wages
  • Pay cheques, including those that have “bounced”, or are “NSF” (“non-sufficient funds”).
  • Records of the hours you have worked (for example, timesheets, attendance records, calendar, diary, or notes).
  • Written contract of employment, if there is one.
  • Record of Employment form (ROE). This document shows your work history with your employer. If you have already given your (ROE) to Human Resources and Skills Development Canada, contact them and ask for a photocopy (1-800-206-7218).
  • Written notice of termination, if received.
  • Any warning letters or notices received.
Temporary Help Agency charged prohibited fee
  • Pay stubs for the periods you are owed wages
  • Pay cheques, including those that have “bounced”, or are “NSF” (“non-sufficient funds”).
  • Records of the hours you have worked (for example, timesheets, attendance records, calendar, diary, or notes).
  • Written contract of employment, if there is one.
  • Any receipts, invoices, or cancelled cheques relating to fees charged by the Temporary Help Agency.
Temporary Help Agency did not provide required information
  • Any information provided by the agency concerning the agency, relevant work assignments, and/or ESA rights.
Temporary Help Agency restricted the Client from hiring you or providing you with references
  • Any warning letters or notices received.
  • Any notes you kept of discussions with Client or Temporary Help Agency about hiring you for the job
Limits on Hours of Work / Eating Periods / Rest Periods (between shifts, daily, weekly, biweekly)
  • Records of the hours you have worked (for example, timesheets, attendance records, calendar, diary, or notes).
  • Written contract of employment, if there is one.
Leaves of Absence (Pregnancy, Parental, Family Medical, Organ Donor, Personal Emergency, Reservist)
  • Documents related to a leave of absence (for example, a medical certificate in the case of a family medical leave).
  • Written contract of employment, if there is one.
  • Record of Employment form (ROE). This document shows your work history with your employer. If you have already given your (ROE) to Human Resources and Skills Development Canada, contact them and ask for a photocopy (1-800-206-7218).
  • Any warning letters or notices received.
Reprisal by the Employer (which includes a Temporary Help Agency)
  • Written notice of termination, if received.
  • Any warning letters or notices received.
  • Time sheets or other records that show changes in your hours of work or shifts.
Reprisal by the Client Business of the Temporary Help Agency
  • Written notice of termination, if received.
  • Any warning letters or notices received.
  • Time sheets or other records that show changes in your hours of work or shifts.

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This information is provided as a public service. Although we endeavour to ensure that the information is as current and accurate as possible, errors do occasionally occur. Therefore, we cannot guarantee the accuracy of the information. Readers should, where possible, verify the information before acting on it.

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